Name of Institution :
Wales Young Institute

Institution Number :

Name of Policy :
COVID-19 Safety Plan Policy

Date of Implementation :
November 13, 2020

Date of Last Revision :
November 13, 2020

Scope :

The COVID-19 Safety Plan Policy applies to all staff working for Wales Young Institute. For the purpose of this document, any person working in the employ of Wales Young Institute will be referred to as “Worker”.


Wales Young Institute is committed to providing all workers and students with a safe and healthy work environment. By providing sufficient resources and promoting a positive attitude towards health and safety, Wales Young Institute is committed to complying with the requirements of WorkSafeBC’s Occupational Health and Safety Regulation 5.54 and 6.3. All workers must follow the procedures outlined in this plan to prevent and reduce exposure to the virus that causes COVID-19. Through a combination of preventative measures and effective control technologies, Wales Young Institute will minimize its exposure to the virus that causes COVID-19.

COVID-19 Safety Procedures:

While students will not be permitted to come to the campus without first booking an appointment with WYI staff, some staff members may still be working at the campus office during this time.

In this event, all staff members and students must comply with the following safety regulations:

Public Health Measures

  • Students or staff who have flu-like, Covid-19 symptoms are sent or must stay at home, self-isolate and get tested by a health-care provider. No notification to staff or the community of these incidents will be made without consultation with Public Health.
  • Students or staff who travel outside Canada need to self-isolate for 14 days.

Environmental Measures

  • Cleaning and disinfecting of surfaces will be done more frequently. This will include a more thorough professional cleaning of each classroom at least once weekly.
  • Cleaning and disinfecting of high-touch surfaces will be done twice daily, including switches, doorknobs, and washrooms.
  • Workers and students must follow sign available in the school premises to minimize the spread of Covid-19.
  • Hand-sanitizing stations will be located in the classroom, staff office and in spaces used by students and staff.

Administrative Measures

  • We are implementing 100% online delivery approach where all classes, assignments, quizzes and exams will be conducted through online platform. Teacher will schedule online meeting with students through video conferences. In the future, we plan to utilize combination of online and in-class delivery approach (Class will be conducted 2 hours online and 2 hours in-class) when the COVID-19 situation has improved.

Administrative Measures in-class delivery

  • This measure only applicable when the CVID-19 situation has improved, and Wales Young Institute has shifted to combination of both online and in-class delivery approach.
  • This measure does not apply to the current situation where classes are delivered 100% online.
  • School will conduct daily health check with the students and workers before entering the classroom and offices through COVID-19 Assessment Survey. Students and worker will be required to fill up the assessment before entering the school premises.
  • Seating plans will be used in all classes, with students using the same desk, chair, electronic device, and other equipment as much as possible.
  • Staff need to stay within their learning groups as much as possible and maintain physical distancing with those outside their learning group.
  • Biking, walking, or private transport are encouraged, and masks are recommended for public transportation.
  • Signage will be located throughout the school to promote hygienic practices.
  • All workers and students will be educated and trained to an acceptable level of competency regarding Covid-19 Safety Plan.
  • All garbage containers will be emptied at least daily.

Personal Measures

  • Any person who has Covid-19 related symptoms, has travelled outside of Canada in the last 14-days, or is a close contact of a confirmed Covid-19 infected person must stay home.
  • Staff (by themselves) and students (verified by their teacher) need to be checked daily to confirm that they are not exhibiting any Covid-19 related symptoms using a Daily Check. Students will be verbally checked by staff each morning.
  • Any staff or student who falls ill while at school will be isolated in one of the two designated sick rooms near the Main Office, given a mask, and sent home as soon as possible.
  • Staff and students will be required to wash hands as frequently as possible, and at a minimum: when arriving and leaving school, before eating, after using the toilet, after sneezing or coughing, whenever hands are physically dirty, and when moving between different learning environments.
  • Staff students will cough or sneeze into their elbows, avoid touching their faces, and avoid sharing personal items.

Personal Protective Equipment

  • Non-medical masks or face shields are required for Gr 4-12 and staff. These will be used
    In all area of the school premises.
  • Wales Young Institute ensures that safety materials (gloves, alcohol-based hand rubs, masks) and other resources (such as COVID-19 safety training and outlines of COVID-19 safety procedures) are readily available to all staff and students
International Student Arrival Procedures:

International students that arrived in Canada must follow the below procedures:

Pre-Departure measures

  • International students must communicate with the school about their arrival and quarantine plan. Wales Young Institute will provide students with accommodation options for their 14-day quarantine and require that them to make a selection of their preferred quarantine site. These hotels will accommodate International Students during their required 14 days quarantine period:
    • Holiday Inn at Metrotown (4405 Central Blvd, Burnaby, BC V5H 4M3), and
    • Inn at the Quay (900 Quayside Dr, New Westminster, BC V3M 6G1).
  • Each quarantining student (or student-family unit) must stay in their own hotel room. The quarantine site will provide:
    • Private, safe transport from the airport to the hotel.
    • A room which includes a private bathroom and is equipped with adequate toiletries, linens, and other supplies for 14 days.
    • Adherence of all staff to rigorous hygiene, cleanliness, and physical distancing practices.
    • Monitoring services to ensure that students do not leave their rooms.
  • In the preparation for the 14 days of isolation, Wales Young Institute will provide guidelines from the Public Health Agency of Canada on How to Self-Isolate to the students.
  • Wales Young Institute will have options for students to commence their academic program through virtual means during their quarantine period.
  • Students will be provided with instructions on how to use the ArriveCAN and COVID-19 Apps. They are required to have these apps downloaded.
  • Students will be asked to prepare the following items before they travel to Canada:
    • 60 disposable face masks OR 30 disposable and 1 reusable cloth face mask.
    • One large bottle of quality hand sanitizer.
    • One box of Nitrile gloves.
    • A thermometer.
    • Passport.
    • Study permit or permit confirmation document.
    • Letter of Acceptance.
    • Quarantine site contact information, including cell phone number for the drive.
  • Students experiencing any COVID-19 symptoms should not arrive to Canada. Doing so will be a violation of government policy. Students will thus be required to fill out an assessment form before traveling. At the airport, the students will be exposed to additional assessment.

In Transit measures

While in transit to the airport, in airports and during flights, students must:

  • Wear a mask and gloves.
  • Wash hands frequently.
  • Use hand sanitizer when necessary.
  • Practice physical distancing (minimum 2 meters from others).
  • Sanitize your personal space and high touch areas.
  • Minimize trips to the washroom (Flush the toilet with the seat cover down).
  • Touch as few surfaces as possible.
  • Keep their cell phone charged.

Arrival in Canada measures

  • Students must text or call their host school to confirm their arrival.
  • Wear a fresh mask and gloves.
  • Proceed through immigration and baggage pick up while maintaining physical distancing.
  • Present appropriate documentation to the Canada customs officer.
  • Move as quickly as possible through the baggage area and not enter any stores in the airport.
  • Contact the quarantine site to inform arrival and arrange for accommodation.
  • Meet their driver at the agree pick-up location.
  • Load their own luggage into the car and sit as far away from the driver as possible.
  • Follow all instructions for COVID-19 safe check-in at their quarantine site.

During quarantine measures

  • As per the Government of Canada’s Quarantine Act, students are required to quarantine for 14 days immediately upon arrival in Canada. This means that students must stay in their own in your room for 14 days and avoid contact with others.
  • Their quarantine site will provide them with food, clean linens every couple of days, a comfortable room, access to television and Wi-Fi.

After quarantine measures

Following completion of their 14-day quarantine period, if they have not presented any symptoms of COVID-19:

  • Confirm transportation arrangements to their permanent accommodation with their host school.
  • They will be transported by car provided by the quarantine site, following safe transport protocol.
Appendix 1

Covid-19 Assessment Survey

Student ID (if applicable) 
Date (DD/MM/YYYY) 


 Note that this survey is intended for COVID-19 use only. Answer all the questions to the best of your ability. If you answer yes to any of the following questions, it is recommended that you stay at home and contact a practitioner or call 8-1-1.

1. Are you experiencing any of the following:

  1. Severe difficulty breathing 9e.g. struggling to breathe or speaking in singe words)
  2. Severe chest pain
  3. Having a very hard time waking up
  4. Feeling confused
  5. Losing consciousness
  • Yes
  • No

2. Are you experiencing any of the following:

  1. Mild to moderate shortness of breath.
  2. Inability to lie down because of difficult breathing
  3. Chronic health conditions that you are having difficulty managing because of difficulty breathing
  • Yes
  • No

3. Are you experiencing cold, flu, or COVID-19 symptoms, even mild ones?

  • Yes
  • No

4. Have you traveled to any countries outside Canada within the last 14 days?

  • Yes
  • No

5. Did you provide care or have close contact with a person with confirmed COVID-19?

  • Yes
  • No